FAQs: NIH Travel Disclosures

You can log travel into the Coeus Travel Disclosure at the time of booking, and can then later update it if the trip is changed or canceled. If entering a trip in advance, when you get to the Certify page, Quit, do not certify. This will save all your entries to this point but will not submit it for review, leaving it available for future editing. Just be sure that the travel report is Certified and submitted within 30 days of completing the trip.

The NIH travel disclosure policy does not include your own travel which you pay for yourself and for which you are not reimbursed. It is only reimbursed or sponsored travel that requires reporting.

All travel sponsored or reimbursed by a foreign organization must be disclosed, regardless of the type of organization sponsoring the travel.
Foreign (and other) travel sponsored or reimbursed by any of the following need not be disclosed:

• MIT
• U.S. Federal, state or local governmental agencies
• U.S. Institutes of higher education
• U.S. Research institutes affiliated with Institutes of higher education
• U.S. Academic teaching hospitals and medical centers

Foreign universities and foreign research institutes affiliated with them are not included in the exemption and travel sponsored or reimbursed by them does require a travel disclosure.

At this time the travel disclosure requirement applies to NIH and other PHS agency Investigators and Key Persons, plus Investigators with awards from Foundations that invoke the PHS COI policy.