Researchers at MIT are subject to the Institute’s Conflict of Interest in Research Policy which supports compliance with Federal and sponsor-specific conflict of interest (COI) disclosure requirements. Anyone submitting a COI disclosure should first read the Institute's Conflict of Interest in Research Policy. Any questions about a potential COI or the COI policy should be discussed with the department, lab or center head or MIT’s COI Officer ( We are here to help you.


Helpful Hints about SBIR/STTR Phase 1 awards:

  • Every "Investigator" needs to file a disclosure (e.g. be named as key people on the proposal). Remember, an Investigator is anyone responsible for the design, conduct or reporting of the research.
  • If the company is the MIT investigator’s Related Entity, MIT can only accept funding for the Phase 1 award, we cannot be involved in later phases with a Related Entity. SBIR/STTR Phase 2 awards are allowed only if the company is not a Related Entity of the MIT investigator. If the company is the MIT investigator’s Related Entity, faculty often opt to create new relations with other researchers at other institutions so that the work can continue there.
  • Department must to be willing to manage the oversight of any potential COI.
  • MIT PI cannot also be the PI on the company's proposal, it needs to be a full time employee of the company.
  • Company personnel cannot be appointed at MIT.
  • The SFI and relationships need to be disclosed in the proposal to the sponsor.

Questions or comments?  E-mail

Streamlining the COI Disclosure Process

  1. Are some buttons grayed out on your MyCOI landing page? Here’s why! 
  2. If an entity does not meet the definition of an SFI, be sure to inactivate it from the “View” box by choosing “SFI Entity (incl. INACTIVE)” before you begin revising your disclosure. This way, you only need to provide relationship details on those entities which are current SFI’s. Read more... 
  3. The new COI regulations require the investigator to provide detail on how an SFI entity does or does not have a relationship to each research project so that the COI officer or another designated official, can make a determination of relatedness. In the past, that determination had been left to the investigator, therefore, if you had specified “none” or “no relationship” then there were no further questions, now, more details are required.
  4. Each of the following trigger points will require a COI disclosure revision and will reset the 12-month expiration date
    • When you add or revise an SFI – (within 30 days of acquiring the new financial interest (PHS Investigators only), 90 days for all others); or
    • At time of award – if you didn’t complete a COI disclosure at proposal time; or
    • Annually –  if neither of the above occurs in a 12-month period

You will receive an e-mail notification at least 2 months prior to the expiration date of your disclosure. 



May 20, 2014
The goal of this course is to go step-by- step through the process of submitting a COI disclosure in CoeusLite in order to gain familiarity with the process and the type of information investigators are being asked to provide and why.