Researchers at MIT are subject to the Institute’s Conflict of Interest in Research Policy which supports compliance with Federal and sponsor-specific conflict of interest (COI) disclosure requirements. Anyone submitting a COI disclosure should first read the Institute's Conflict of Interest in Research Policy. Any questions about a potential COI or the COI policy should be discussed with the department, lab or center head or MIT’s COI Officer (coi-help@mit.edu). We are here to help you.

WHAT'S NEW?

Helpful Hints about your COI disclosure:

  1. Are some buttons grayed out on your MyCOI landing page? Here’s why!
     
  2. If an entity does not meet the definition of an SFI, be sure to inactivate it from the “View” box by choosing “SFI Entity (incl. INACTIVE)” before you begin revising your disclosure. This way, you only need to provide relationship details on those entities which are current SFI’s. Read more...
     
  3. The new COI regulations require the investigator to provide detail on how an SFI entity does or does not have a relationship to each research project so that the COI officer or another designated official, can make a determination of relatedness. In the past, that determination had been left to the investigator, therefore, if you had specified “none” or “no relationship” then there were no further questions, now, more details are required.

Streamlining the COI Disclosure process

To make the COI disclosure process more efficient for Investigators and to better help MIT meet reporting requirements, the summer annual disclosure process was replaced with a "rolling" cycle which treats updates to a COI disclosure triggered by one of 3 events below as a full annual revision of your COI disclosure. View sample award and proposal disclosure timelines.

Each of the following trigger points will require a COI disclosure revision and will reset the 12-month expiration date:

  • When you add or revise an SFI – (within 30 days of acquiring the new financial interest (PHS Investigators only), 90 days for all others); or
  • At time of award – if you didn’t complete a COI disclosure at proposal time; or
  • Annually –  if neither of the above occurs in a 12-month period

You will receive an e-mail notification at least 2 months prior to the expiration date of your disclosure. 

Updated MIT COI Policy: effective late August 2013

MIT updated its COI policy in August 2013 in response to faculty feedback and new clarifications issued by the NIH on travel disclosure for PHS investigators. The travel policy change impacts PHS investigators only and coupled with a redesigned travel disclosure page, should relieve some administrative burden from Investigators. A summary of changes can be found here.

Communications

September 24, 2013
OSP Forum Presentation includes updates to the Conflict of Interest Policy, including Travel (PHS) and new ‘Rolling’ disclosures process
September 13, 2013
As of August 23rd, 2013, we stopped requiring award specific disclosures for COI so please do not instruct investigators to do one. As we discussed at the CA meeting on August 20th, we moved to a ‘rolling’ disclosure process